Claiming expenses

Disclaimer: FFII finance works, because most things are done on a volunteer basis and claiming behavior has not been aggressive ;).

That being said, if you need a reimbursement, the best way is to use the expense reimbursement form, otherwise the following information is needed:

• Information on the transfer: Best are the original receipts. Put them into an envelope an send to FFII e.V., Blutenburgstr. 17, D-80636 München, Germany. As snail mail can be slow, feel free to send a (preferably signed) email with some info on the expenses ("eg spent EUR 75 for tickets, EUR 50 for hotel and EUR 20.40 for copying flyers"), so that your claim can be processed swiftly even before the letter arrives. If you do not have some or any original receipts, processing is still possible if you sign that you had the expenses (this is ok for some exceptional cases, but accounting documents look bad if it is like that for everyone). If you have a supporter id via http://aktiv.ffii.de/ mentioning it is nice. Our tax number is 143 / 843 / 17600 at the Finanzamt München für Körperschaften, 80275 München, Germany.
• Transfer infomation
  • If to a moneybookers.com or paypal.com account, only your email is needed.
  • If to a bank account
    • Within Germany, I only need your BLZ and account number.
    • Within the EU, please send your IBAN and BIC (the BIC is also called SWIFT).
    • If outside the EU, I need
      • Your full address.
      • Your bank's full address.
      • Your account number.
      • If available, your bank's national routing code.
      • If available, a BIC (also called SWIFT) and IBAN are very useful.

International bank transfers take up to two weeks. But at least at FFII, there is no policy to process claims slowly, so if after contacting konto AT ffii DOT org you do not receive an email answer ("ok - has been assigned"/"not ok - need more data" etc) within 2 work days, please protest.